Privacy at VDart Classroom

Last updated 16 September 2026

VDart Classroom is the app families use to see what their child has been set, hand in a drawing, and hear back from the teacher. It is run by VDart Gym, a sketching and drawing studio.

This page explains exactly what the app stores and why. It is written to be read, not to be survived.

Who has an account

Accounts belong to adults — a parent or guardian, or a teacher at the studio. Children do not have accounts and cannot sign in. A child exists in the app as a profile created and controlled by their guardian.

What we store

About you, the adult

• Your email address and the name you choose to show
• Your password, held by Google Firebase Authentication — we never see it
• Your timezone, so we do not message you in the middle of the night
• Your notification choices, and a device token if you turn on push
• A phone number the studio can reach you on, and the country and state or region you are in. The country is what tells us which dialling code belongs in front of your number

Your teachers can see your phone number beside your child's name on their class list, so they can ring you if a class changes or your child needs you. Nobody outside the studio sees it, it is never used for marketing, and it is never given or sold to anyone.

About your child

• The name you give them — usually a first name, and entirely your choice
• Their year of birth, only if you enter one. It is optional and the app works without it
• The day and month of their birthday, only if you enter one, so their teacher can wish them a happy birthday. The year is not part of this — that is the separate, also optional, entry above. Neither one requires the other, and you can give either without the other
• Which class and course they are in, and which assignment they have reached
• The drawings they hand in, and the teacher's feedback on them

About fees

If your studio collects fees through the app: what was billed, what was paid, when, by which method, and any reference you or the teacher entered. No card or bank details are ever entered into this app, and it cannot take a payment. Paying happens in your own bank or payment app.

Photographs

The photographs handed in are meant to be pictures of artwork, not pictures of children, and the app actively enforces that.

Every photograph is checked automatically by Google Cloud Vision as soon as it is uploaded, before any teacher can see it. The check does two things:

• If a person is detected in the photo, it is not passed on. You are asked to take another of just the drawing, or to delete it. If neither happens within seven days, the photo is deleted automatically.
• If a photo appears to contain unsafe content, it is withheld from the class and set aside for the studio owner.

A drawing is visible to the child's own guardian and to the teachers of that child's class. It is not public, not shared with other families, and not used to train anything.

Who else is involved

We keep the list short on purpose. These companies process data on our behalf so the app can work; none of them are given the data for their own purposes.

• Google Firebase — accounts, database, file storage, server code, notifications and hosting.
• Google Cloud Vision — the automatic photo check described above.
• Resend — sends notification emails, where email notifications are switched on.

Nobody else receives your information. We do not share it with advertisers, data brokers or analytics companies, because we do not use any.

How long we keep things

You can delete your account at any time from Your account inside the app. Deleting removes your account, your children's profiles, every drawing they have handed in, the teacher's feedback, and your notification history. It is immediate and cannot be undone — not by you and not by the studio.

Photographs flagged as containing a person are deleted automatically after seven days if they are not replaced or removed sooner.

Children's information

The app is not directed at children and children cannot create accounts. Everything about a child is entered by their guardian or their teacher, and a guardian can see and delete all of it at any time.

We ask for as little as the app can work with: a name you choose, and optionally a birth year. We do not ask a child for anything directly, and the automatic photo check exists specifically to stop pictures of children being handed in at all.

If you believe a child's information has ended up here without a guardian's knowledge, contact us and we will delete it.

Your choices

• Notifications — turn push or email off, and set quiet hours, under Your account.
• Correct anything — your name, your email, your child's name, all editable in the app.
• Take a break — make a student inactive instead of deleting. It keeps their work and can be undone.
• Leave entirely — delete your account, as described above.
• Ask us — for a copy of what we hold, or for help with any of the above.

Keeping it safe

Data is held in Google Cloud and reached only over an encrypted connection. Who may read or write anything is enforced on the server, not in the app on your phone, so a modified app cannot reach another family's information. Links to videos and drawings are short-lived and expire, so a copied link does not keep working.

Changes

If this page changes in a way that affects you, we will say so in the app rather than quietly updating the date at the top.

Contact

Questions, corrections, or a request to delete something — write to gaurav.wificon@gmail.com and a person will read it.

VDart Gym